File Archiving Solution Helps Companies Save Time and Money
ShareArchiver is helping organisations cut costs and increase efficiency by seamlessly archiving files.
LONDON – In spite of advances in data protection technology, many organisations continue to depend on older, less reliable tape backup as the principle media source for backing up their data.
“Proper data back up is vital in an organisation,” said chief technology officer of Virtual Code Solutions, Ltd., Jawad Bokhari. “Aside from keeping data available to users as a ‘just in case,’ companies today have to comply with ever-growing government regulations.”
For companies battling with the growth of data, many turn to tapes which require data to be backed up during daily incremental backups and weekly full backups.
“The first problem here is the time factor,” said Bokhari, whose company also offers SharePoint archiving. “It takes so much time to back up files and most of the data has not even been modified or accessed in months”
These tapes are generally stored on a remote site, which is a service provided by a third party. The more data you have, the more tapes you will need to store and since companies charge per tape, the costs can typically be £60-£70 per week per tape.
Also, when you need to recover data, you first have to order the tape back to the office from the remote site. You must then restore the full tape’s worth of data, which could take many hours and then you still have to search for the file you need. And on top of it all, there are no search options with tapes. All this work has to be done by technical resources. This is costing companies thousands of dollars per month.
“Backup tapes are not only hugely expensive, but the time it takes to restore data and locate a file is highly inefficient,” said Bokhari.
With a file archiving solution such as ShareArchiver, files can be stored in a central repository, which optimizes performance, reduces backup times and makes searching, discovering and restoring files fast and simple, a task which normally takes several hours can take just minutes to complete.
Administrators can setup policies to archive old data that is rarely accessed, which will reduce backup times and limit the amount of data on the live systems. ShareArchiver also uses stubbing to enable seamless access to data, which is the process of replacing a large file with a smaller linked file in the system.
Searching for files in ShareArchiver’s archive is very fast, as files are indexed. Users are responsible for searching and restoring their own data, increasing productivity across the board. But the greatest advantage is the cost saving. ShareArchiver has a one-time cost plus yearly maintenance, whereas tapes have a recurring cost. Users will also need fewer tapes, as the policy-driven solution will not archive old files over and over again.
“ShareArchiver uses cost effective disks to archive data, which has proven to back up files two to four times faster than tapes,” said Bokhari. “This solution was created with organizations’ needs in mind. We wanted to help them increase efficiency and cut costs while still giving them the ability to comply with e-discovery needs and government regulation.”
ShareArchiver is an emerging leader in data management and archiving solutions, while also addressing e-discovery challenges that small and large organisations encounter. ShareArchiver provides archiving solutions for SharePoint, emails and files.